Terms and Conditions

Your application only becomes valid by (1) completing the application form, (2) accepting the ‘Terms and Conditions of Participation’ and (3) transferring the participation fee within fourteen days after your initial application. 

Additional Costs
A couple of costs, including most dinners and drinks during social fringe events, meals during the excursion to The Hague (October 22), but also your transportation to and from Nijmegen are NOT included in your Convention package and must be paid by you individually.

IAPSS Membership Fee
IAPSS membership is not included in your chosen Convention package, while IAPSS membership is required for attendance of the event. IAPSS membership comes at either 15,00 EUR or 10,00 EUR depending on the country of your origin, and offers you all premium accesses and services that IAPSS offers, including premium access to all IAPSS events, all IAPSS publications and all membership services servingat your individual career support as student of political science or a related field. IAPSS membership can be applied for at:  http://www.iapss.org/index.php/join/apply-for-membership/levels. Furthermore, any costs caused by transfering your participation fee must be covered by you.

Return of Paid Participation Fees / Annulment
In case of any circumstances forcing you to annul / cancel your participation, please always inform us as soon as possible. Cancellations made until July 20th, 2014 will get a 100% reimbursement of the transfered participation fee with only transaction fees deducted from the total amount. Cancellation after July 20th, 2014 will result in a repay of only 50% of the participation fee. Reimbursements will not be possible for cancellations made after September 15th.

In the case your visa application is rejected, the heigth of the reimbursement of your participation fee will be decided upon on a case-by-case basis.

Personal Liability & Behavior
During the IAPSS Autumn Convention 2014, many locations will be visited and / or stayed at, incl. the Belvoir Hotel, the Barbarossa Hostel, restaurants and venues of social fringe events. For these locations and venues, all participants of the IAPSS Autumn Convention 2014 are personally liable for any actions that could cause damage in any way. In case of financial and material damage, these costs will be deducted on the person(s) responsible.

Participants are expected to behave in a proper, responsible and respectful way during the IAPSS Autumn Convention 2014. Any instructions made by the on-site Organizing Committee or the IAPSS Executive Committee must be followed by the participant. 

We, the Organizing Committee of the IAPSS Autumn Convention 2014 in Nijmegen, the Netherlands, do not provide any of your personal information to third parties, such as your identity/document number, e-mail address, telephone number or bank account data. Your personal information will only be used for the IAPSS Autumn Convention 2014 and related services and communication. It is likely that pictures of you are taken during the IAPSS Autumn Convention 2014. These will be only used for promotional purposes by the International Association for Political Science Students (IAPSS). In case you do not wish that photos of you are used for the aforementioned purposes, please inform us at: autumnconvention@iapss.org.