What is the IAPSS Event Fee and why is it part of my Convention Package?
The International Association for Political Science Students requires all participants to the Autumn Convention to pay a €10,- Event Fee. This Event Fee has been decided upon by the IAPSS General Assembly in Bucharest in 2013. The goal of the Event Fee is to provide a source of income for IAPSS. The Event Fee is collected by the Convention’s Organising Committee when you pay the fee for your Convention Package. The IAPSS Event Fee is thus included in the Convention Packages.
Are there any additional costs during the Convention?
The only costs which are covered by the Convention Packages are specified on the Convention Packages page. There’s always the possibility that during the Autumn Convention, individual costs need to be made which are not covered by the Convention Packages. These costs can include costs made during the excursion, the social program or on the Radboud University Nijmegen. These are NOT included in your Convention participation fee and must be paid by yourself when decided to participate. Examples of costs which are not covered are meals and drinks during the excursion and consumptions during the informal evening programme. Any travel in Nijmegen, whether between your accommodation, the convention location or the City Centre, are not covered by any Convention Packages. Every location is easily reachable by Public Transport. The Organising Committee will try its hardest to make all additional costs transparent, so participants won’t be unpleasantly surprised. Please keep additional costs in mind before deciding to participate in the Autumn Convention. Prices in the Netherlands are generally rated as high. The IAPSS Membership Fee is also not included in any Convention Packages. More information on the IAPSS Membership Fee can be found here >
What about my Travel fees?
Travel fees to and from the IAPSS Autumn Convention and General Assembly 2014 Nijmegen are not included in any Convention Package. Participants will have to travel to and from Nijmegen by themselves. In order to facilitate easier travel arrangements, IAPSS member associations will be informed if any of their members apply for the Convention. Member associations are not required to accommodate group travels, and it is the decision of the individual member associations whether to offer this. Any travel in Nijmegen, whether between your accommodation, the convention location or the City Centre, are not covered by any Convention Packages. Every location is easily reachable by Public Transport. When necessary and possible, the Organising Committee will try to help with visa requests.
What is the IAPSS Membership Fee and why do I have to pay it?
The IAPSS Membership Fee is not included in any Convention Packages. The IAPSS membership fee gives you a full membership of the International Association for Political Science Students for the duration of one (1) year. It is required to be a member of IAPSS in order to take part in any of its activities, including the IAPSS Autumn Convention 2014 Nijmegen. It is necessary to be a direct member of IAPSS, being a member of one of its member associations does not suffice. After a participant has applied for the Autumn Convention and paid the fee for the selected Convention Package, the IAPSS Executive Committee will check every participant for membership. If a participant is not yet an IAPSS member, the IAPSS Executive Committee will request them to become one. Without payment of the membership fee you will not be allowed to participate in the IAPSS Autumn Convention 2014 Nijmegen.
Withdrawal of applications and restitution of paid fees
If there are any circumstances which force you to withdraw your application, restitution of (a part of) your Convention Package Fee is conditional and subject to deadlines.
– Full restitution of paid fees only applies when you withdraw your application before 20 July 2014.
– An application withdrawal made between the 20 July 2014 and 20 August 2014 will result in a restitution of 50% of the paid fees.
– In case of a rejected visa application, reimbursement of any paid participation fees will be decided upon on a case by case basis.
Upgrading your Convention Package
There is no guarantee whether it will be possible to upgrade your Convention Package after your application is complete. The Organising Committee will try its hardest to accommodate any upgrade requested, but if the requested update is not available anymore, this will be impossible.
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